Summary of terms and conditions

  1. Must be over 18 years of age and must accept responsibility for being in charge of the event.
  2. Will be responsible for the supervision of the event.
  3. Will not use the premises for any other purpose than that described in the hiring agreement.
  4. Shall ensure that laws relating to gaming, betting and lotteries are not contravened.
  5. Shall obtain any licences that may be necessary except Performing Rights Society and Phonographic Performance licences that are already held by the Village hall Committee.
  6. Will comply with all Public Safety conditions and regulations as described in Section 6 of the full Standard Conditions.
  7. Is aware of the means of escape as described above and how all the doors open.
  8. Will be aware of what to do in the event of a fire and will call the Fire Brigade to any outbreak of fire no matter how small.
  9. Shall observe all food health and hygiene regulations. There are at least 2 people locally who have serious violent allergic reactions to traces of nuts and eggs.
  10. Shall ensure that any electrical appliances that he/she may bring will be safe to use and in good working order.
  11. Is liable for costs of any damage and claims as described in Section 11 of the full Conditions.
  12. Must report all accidents or dangerous occurrences involving the public to a member of the Village Hall Management Committee as soon as possible. In the first instance this should be the Secretary on 01229 773064. See Section 12 of the full conditions
  13. Will ensure that explosive and flammable substances are not brought onto or used in the premises.
  14. Will not use heating appliances that have not been authorized by the Management Committee
  15. Must ensure that there is no drunk and disorderly behaviour or use of illegal drugs.
  16. Will ensure that no animals are brought onto the premises except by pre-arranged agreement with the Management Committee.
  17. Must comply with the Children Act 1989 to ensure that only fit and proper persons have access to children. See Section 17 of the conditions.
  18. Will not carry out any fly posting or unauthorized advertising.
  19. Will comply with Fair Trading Laws if selling goods on the premises.
  20. Will ensure that children will be restricted from watching age-restricted films.
  21. Will, in the event of cancellation, be liable for a discretionary payment if deemed necessary. See Section 21 of the conditions.
  22. Will be responsible for leaving the premises and surrounding area in a clean and tidy condition.
  23. Ensure that there is a minimum of noise and disturbance to local properties and their residents.
  24. Must understand that the Village hall accepts no responsibility for any goods or property stored for the purposes of the hiring.
  25. Will not make alterations or additions to the premises including placards and decorations without the prior agreement of the Management Committee.
  26. Does not have permission to become a tenant or any other form of occupation.
  27. Will not permit any dangerous or sexually explicit performances.
  28. Ensure that the No Smoking rules are upheld.

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